EDITING YOUR DISTRICT’S KSYSTEMS ROSTER

Getting to the Edit Roster Page and Roster

1. Log on to Ksystems with your Administrator ID.

2. At the main menu, select Administrator Menu.

3. In the drop down, select Edit Roster.

4. Select the Roster to view from the School Year drop down box.

5. Choose the letter of the last name for the child whose service information will be edited.

Editing Service Information

1. Find the name of the student whose service information will be edited. All names are in alphabetical order.

2. Each line represents a specific service a child is scheduled to receive.

3. To edit a line (change information) find the child’s name and click on the word edit on the line to be edited.

4. When the page refreshes, you must go back to the same child and same line. You may edit any of the data which has an edit box. (Service, Service Start date, Service End date, Placement, Placement Start, or Placement End)

5. When all information is up to date, click Update to make the changes to the roster. All changes will appear immediately.

Adding Additional Services to the Roster for a Child

1. To add a service to the roster for a child, find the first line for the child. (Example: The child is listed as No Service, but needs to have OT, PT, Speech, and Transportation. Find the line stating No Service)

2. Click the word Add at the end of the child’s first line.

3. A pop-up screen will appear. Select the school year a service for which will be added and the service type.

4. Click Submit. A message stating “Your last submission was a success!” will appear when the service has been added.

5. You may add more than one service for the child by selecting a different service and clicking submit after receiving the “Your last submission was a success!” message.

6. After adding all necessary services for the child, the pop-up window must be closed by clicking the X at the top right hand corner of the pop-up.

7. Added services will appear after the roster page has been updated. To quickly update the page, click on the letter of the alphabet that starts the child’s last name. The added services will appear as additional lines for the child on the roster pages.

8. To edit added service lines, follow the directions for Editing Service Information listed above.

Adding Services for a Child Not Listed on the Edit Roster Page

1. Select the Administrator Menu from the blue main menu bar

2. Choose Add Students from the drop down list.

3.On the Add Students page, enter the child’s first name, last name, date of birth, gender, placement, and program.

o If the placement does not appear in the dropdown list, please call Kinney to have the placement added to the list.

o For NY Schools, NY BOCES, and NY Counties, choose the appropriate program.

o For all other clients, please choose CSE as the program.

4.Click the bold blue words “Add a New Student to_______ District” The student will be added to the 2007-2008 roster of children for your district.

5. Edit the first service the child is scheduled to receive by following the directions for Editing Service Information listed above.

6. Add any additional services for the child, as necessary, by following the directions for Adding Additional Services to the Roster for a Child listed above.

Making a Child Inactive for a Roster Year

1. To make a child inactive for a roster year, go to the edit roster page by logging in with an administrator ID, choosing the Administrator Menu, and selecting Edit Roster.

2.Select the school year for which the student is inactive.

3. Select the letter of the student’s last name.

4. Find the first line of the student being made inactive.

5. Click on “Edit” on the first row of the student’s services.

6. Go to the row of the student you have selected. Information in the row is now able to be edited.

7. On the left side of the row there is a check box. To make the student inactive, uncheck the box. Click “Update” on the right hand side of the row.

8. Every line for the selected student will now show an empty “Active” box. The student is now inactive for the selected school year and will no longer appear on the roster, data entry screens, or reports.

9. To make the student active again, go back to the edit page and check the “Active” box for the child.